Planning a holiday party? Here are some last minute tips


August 14, 2023

Holiday season is quickly approaching which means companies are in the process of planning a holiday party. We've all been to parties where some employees stand around awkwardly because they don't want to be there, but feel like it's mandatory. That being said, you don't want to let your employees down and you want to ensure you are setting up the party to be a success! Planning an amazing party is much easier said than done. But don't worry; we've got you covered! Here are a few last minute tips to make your party unforgettable.

Finalize your guest list

Get a head count of every single person attending to be able to tell your venue and other vendors.

Confirm time/date with venue

Ensure you have the right time and date that your event will take place. Send out an email invite or invitation to all of your employees earlier rather than later.

Hire a caterer if you haven't done already

Make sure you have enough food and drinks/cocktails to be able to provide to your employees for a nice night out.

Deck the halls and literally LIGHT up your event

You're not in the holiday mood without lighting that's for sure. Lighting sets the tone and ambiance of your room. We have a wide variety of lighting options such as our LED uplighting (Illuminates your room in any color, temperature or intensity), intelligent lighting (towers that are used create a certain atmosphere and vibe as guests are relaxing and then turn it up a notch during dance-sets), name in lights (we can project and animate your company name or logo on a flat surface in your venue), pin-spot lighting (highlights and makes your centerpieces and or decor for your event POP and come to life), and bistro lighting (string lighting).

Book your entertainment/DJ

Entertainment is one of the most important, if not crucial aspects in making your party a one to remember. At Eclipse Events, we aim to provide you with the best entertainment for your business from start to finish. Entertainment can come in the form of DJ/band combos to live musicians and live bands. From saxophonist to vocalist, pianist, and DJ you can choose from a multiple of different options that best fits your theme.

Spice up your theme with additional talent

In addition to all of our core services, you can hire talent for your event. Talent can come in the form of a Sinatra style singer for cocktail hour, a Jersey Boys Tribute Act, an LED illuminated robot to take an event to a new level or just a few interactive dancers to motivate the crowd.

Take an employee pic! Add a photo booth

Nothing like going to a party and having some photo booth fun! At Eclipse, we offer many different photo booth options. Our most requested is our interactive mirror me photo booth. The mirror me photo booth is fully touchscreen, you can sign it and text your photos as well. It also prints up to 4 copies for your employees to display in office! We also have a step and repeat banner (we can customize a banner that has your company logo on it and your employees can pose by it for a pic or two), a kiosk photo booth, social booth option and a 360 spin booth.

Get festive! Start gathering decorations and add decor

Make sure to start gathering last minute decorations to place around your venue. If you need furniture or need us to spice up a bland and empty room, we also got you covered as we can provide you with custom tables, chairs, bars, decor and more.

Don't worry; you've got this!

Last but not least, last minute office party planning is indeed stressful, but with the above criteria, you will for sure be in good hands. Good luck and Happy Holidays!

Check out the gallery below to see some examples of our prior work we have done for holiday parties.